Skip a line between the subject line and the body. 6, body The body is where you write the content of the letter; the paragraphs should be single spaced with a skipped line between each paragraph. Note that there is a comma after the end of the closing and only the first word in the closing is capitalized. Skip 3-4 lines between the closing and the printed name, so that there is room for the signature. Last Name: 4. Subject: Title of Subject 5, body Paragraph 1. Body Paragraph 2. Body Paragraph 3. 6, closing (Sincerely. 7, signature 8, your Name (Printed) 9, your Title, enclosures (2) 10, typist's Initials 11, the block format is the simplest format; all of the writing is flush against the left margin. 11 Reference Initials If someone other than yourself typed the letter you will include your initials in capital letters followed by the typist's initials in lower case in the following format; AG/gs or AG:gs). (Other Business Letter Formats) With all business letters, use 1" margins on all four sides. 1, your Address, the return address of the sender so the recipient can easily find out where to send a reply to.
Note that there is a colon after the salutation. Skip a line between the salutation and the subject line or body. 5. Subject Line (optional makes it easier for the recipient to find out what the letter is about.